Day in the life of a London Event Planner

Wedding planner

Day in the life of a London Event Planner

London Event Planners don’t all lead the glamorous lives that movies and TV shows have us believe. Sadly it isn’t all about scoping out venues and tasting champagne every day. That said, it can be a very rewarding job for the right sort of person. The entire creative process for one single event can take an amazing amount of work, from guest lists and location to catering and theme and all of the finer details and logistics as well.

London Event Planners don’t all lead the glamorous lives that movies and TV shows have us believe. Sadly it isn’t all about scoping out venues and tasting champagne every day. That said, it can be a very rewarding job for the right sort of person. The entire creative process for one single event can take an amazing amount of work, from guest lists and location to catering and theme and all of the finer details and logistics as well.

While no two days are the same as a London Event Planner, there are general things which happen on a day to day basis while in the office. Visit us on the day of a wedding, private event or corporate event and this can change entirely.

Most mornings my alarm goes off at 6am. While on the way to the London office I check my emails and write replies, it’s nice to come into the office and not have that to tackle first thing. When I arrive in the office at 7:30am, there’s a certain air of peace before the rest of the team arrive and the day officially begins.

At 8am I have a working breakfast where I will start drafting plans for the events coming up and go over my day’s meetings and activities with my assistant when she arrives at 9am. It’s nice to have a cohesive plan of the day to ensure everything runs smoothly.

Steven Pellier9:30am sees the rest of the team arrive and after settling in, we have our morning team meeting at 10am. In this meeting I will update the team on our current and upcoming events, we might be designing or planning and it’s a great time to discuss the pros and cons of an event and to brainstorm solutions to any problems which we might be facing.

During this meeting jobs are allocated out for the day ahead so my team know exactly what their plan for the day is. We will talk about successes we have had, as I think it’s important to motivate the team first thing to make sure we achieve something special with the day. I enjoy spending time with the fantastic team we have, we are great at bouncing ideas around for concepts which can transform our clients events into an awe inspiring trend setting event.
Between 11am and 1pm is usually full of client meetings, which are generally housed in their offices, venues or our private members club. It’s important that clients feel at ease and relaxed about their event and this is a time where I can run over plans with them, have them okay ideas and generally reassure them that the event will be a success. These meetings are always incredibly fun and interesting. It’s great to take time to listen and understand what they are trying to achieve with their event, and to take time to understand their personalities.

After a quick light lunch at 1pm, venue viewings and supplier meetings follow. These usually take place at supplier’s offices, in warehouses or at our office or club. It’s incredibly important that we vet each and every venue before agreeing to use it, this ensures that the venue works with both ours and our client’s visions. I love exploring the Aladdin like caves of our suppliers, from vases and lanterns to glasses and crockery. It helps to see the products and visualise different concepts and see how different objects might work together.

By 3pm I head back to the office for the afternoon to catch up with the team and catch up with their progress. Now I can settle down and check and reply to messages, calls and emails which might have come through during the day. This is also a good time to start negotiating prices with venues and suppliers on behalf of our clients.

Generally 4pm-7pm sees more client meetings again at their offices, venues or our club. Quite often there will be some sort of drinks reception, venue or product launch or event industry dinner which will happen afterwards. If we’re not managing an event or wedding that evening, I will generally head home at 10pm to relax before going to bed and starting the day again.

That is a day in the life of a London Event Planner. You can see how much goes into the day to day running of Steven Pellier Weddings & Events and how passionate about our clients and events we really are. We put everything into our client’s events, you have to live and breathe this industry and I think that shows in the events we organise.

For more information about our weddings and events please contact us directly on 020 7760 7553

No Comments

Post a Comment